DH RUNNERS AGM MINUTES
Nov 19th 2016
1) The minutes of the 2015 AGM were accepted as a true and accurate record.
2) Welcome from Chair and Report
Report is attached
3) Treasurer’s Report
Spreadsheet is attached
4) Election Of Officers
Most the committee is to remain in place for another year. The 2 changes are Paul McKnespiey becoming Treasurer, and Annika Stumpf the new Female Rep (There were 3 nominees for this position (Annika Stumpf, Michelle Mackay and Julie Dodd). Each wrote a short piece about why they would like the role – these were read to the members and then voted on.)
- Chair Kev Mulvey
- Vice Chair Andrew Graham
- Secretary Sarah Hamilton
- Treasurer Paul Mcknespiey (Proposed Sarah Hamilton, Seconded Tony Mills)
- Membership Secretary Michelle Mackay
- Welfare Officer Lindsay Graham
- Volunteer Coordinator Steve Claringbold
- Male Rep Andy Baker
- Female Rep Annika Stumpf (Voted in by club members)
- DBS Verifier Lindsay Graham
- Coaching Coordinator Andrew Graham
The remainder of the committee is as previous year.
Proposed: Tony Mills
Seconded: JP Whalen
5) Tuesday Group Report – see attached
6) Thursday Group Report – see attached
7) London Marathon Ballot Place
Stu Windsor won the draw. Club Sec to register his name with VMLM.
8) Any Other Business
a) England Athletics affiliation for 2016/17 will be £14. Club membership prices to be confirmed in the new year
b) Kathryn Holliday expressed her thanks and appreciation on behalf of the members to the committee for all their work over the past year
There being no other business the meeting was adjourned at 1155.
CHAIR REPORT NOV 2016
I’d like to start by thanking everyone here today, as well as our committee, run leaders, club captains and all members and volunteers.
The AGM coincides with our 4th birthday as a club and our 2nd as an England Athletics affiliated club.
We currently have 160 members.
EVH - £300 raised online and Emma Richardson has raised approx. £600 via her own fundraising page
KSP - £287 raised online. When they visited in April we raised £200 and donated 5 desks. Matt Begg has also raised approx. £200 via his own fundraising page.
The committee approved expenditure to upgrade the website and as a result is much improved. Members can now order kit and renew memberships online.
We’ve introduced a high-viz training top and a new ladies vest – both as a result of member feedback and requests. We have also ordered mugs and buffs. All items have increased in price by £1 because of increases at the suppliers.
Next 12 months
We are constantly looking to improve what we offer to our members. We are always open to suggestions and feedback.
Thank you for being a member of DH Runners
TUES GROUP REPORT NOV 2016
There’s not much to be said other than Tues is obviously the best club night as I’m there……..
We have a core of around 30 regulars and numbers are quite often into the high 40’s, with the Time Trial twice this year attracting 60 or more runners. We have had just shy of 300 different runners attend the Tues club run over the last 18 months. Earlier in the year I was tracking who attended the most to feed the stat geek in me and work out who was getting the most for their membership…….but I got hooked on Grey’s Anatomy and I had 12 seasons to catch up by the start of this month………..I even set a day aside for route planning to free up my evenings for viewing. I hope you all enjoy the Tues sessions and I’m always open to suggestions for routes if you are getting bored.
There are alot of Thurs runners we would love to see on a Tues, so to try and bridge the gap between the 2 groups we will be starting a Wed evening speed based session. The sessions will be planned around very short routes on a timed effort basis to keep us together but allow the group to cater to any level of runner.
Our 4th anniversary of the Tues session is in February and I’m open to suggestions for what we can do to celebrate.
Please let us know if you have any feedback.
Thursday Group Report Nov 2016
This report covers the second year of the Thurs group. Our aims are to consistently support new and beginner runners. This year Andy, Nina and I were joined by Simon Dolman as a qualified run leader.
We have had over 300 different runners attend the sessions – luckily, not all at once! This includes 3 You Can Run (YCR) courses (Jan 2016 run by myself, April by Nina and October by Simon) where we have had a total of 113 first timers.
The group has tried different structures this year with us most recently reverting to offering 5k only with the opportunity for runbacks rather than loops. This year we had a 401 Challenge virtual run where we invited runners from other clubs. Over 90 runners attended and including individuals fundraising the virtual challenge with us raised over £900. Also, this year Natalie, Michael, Brian and Adrienne have also joined the Thurs group as qualified run leaders. On behalf of all of us I would like to say a massive thank you for all your support. Thanks also to our volunteers this year (Frances, Andy, Michelle, Sarah, Helen, Nicola, Kathryn, Karen, Mark, Kirsty). Sorry if I’ve forgotten anyone!
Plans for 2017:
More social events
YCR retention rate exploration
YCR Jan 5th
- How to Join DH Runners
- DH Runners on Strava
- Run Leaders
- Easy Fundraising Page
- Minutes from Committee Meetings
- Annual General Meeting Minutes
- Club Charity