Committee meeting minutes, October 3rd 2015
The meeting was called to order at 1610
The minutes of the previous meeting were accepted as a true record
Present: Kev Mulvey, Andrew Graham, Steve Claringbold, Lindsay Graham, Andy Baker, Michelle Mackay, Sarah Hamilton
The minutes of the previous meeting were accepted as a true record.
Race for Life donation still to be made
No first aid courses available. Lindsay will continue to monitor for possible dates.
Defibrillator – There is one in Morley Street but nowhere else in Denton Holme. Committee agreed outside the Co-op would be a good place for another. Michelle to look into this.
Time has changed to 11am.
ACTION – Sarah to email all members
Urns are provided by the venue. We will provide tea/coffee/biscuits
ACTION – Lindsay
Reports will be required from Chair, Treasurer, Tues and Thurs groups
We will propose to the members that on the whole, the committee will remain the same for another year. Michelle Mackay has offered to take on the Membership Secretary role.
The Club Captains/Members Reps will become separate roles, with Michelle Mackay and Andy Baker continuing next year as the Members Reps.
Group Run Structure
Committee has agreed a structure for both groups and new wording has been done for the website. It is as follows:
DH RUNNERS GROUP GUIDANCE As the club continues to grow we wanted to remind members of guidance for the group runs that we currently have on offer.
TUESDAY (INTERMEDIATE AND ABOVE) This group generally runs 10K each session and can include hill and speed work. It is recommended that you are able to run the full distance in 75 minutes (12 minutes per mile) to ensure run leader support can be arranged.
THURSDAY BEGINNERS GROUP This session covers a distance of 5k and is designed to welcome complete beginners who are welcome to run or walk as much as they like. This session has a maximum pace of ten minute miles and we ask that this is respected. This is to ensure that the group feel comfortable with the pace and is able to be fully supported throughout by run leaders. We always welcome other runners to assist the run leaders but they must do this with the agreement of the run leader in advance of the day. We are currently running taster sessions every second month on Tuesdays to aid the transition from this group to the Tuesday group. Also runners returning from injury may be best placed in the Thursday session in the short term to aid recovery
YOU CAN RUN SESSIONS This is a six week course for complete beginners which runs three times a year. The You Can Run sessions run parallel to the Thursday group to support anyone who feels they need some extra support when learning to run. Once the six weeks are over attendees will then move into the Thursday group.
Car Parking Issues
This seems to have resolved itself. We will still encourage runners to car-share where necessary and apply common sense when parking!
The committee agreed that the no under 18’s at run groups needs to be reinforced going forward.
Christmas Party and Awards
Sat 5th Oct, 1900 onwards
Deposit of £50 and DJ hire of £100 paid
Food – buffet from local company. ACTION – Lindsay
Tickets will be priced at £3 each. ACTION – Kev to arrange tickets
As well as a disco we are also hoping to have some extra entertainment and a small raffle
The following awards will be presented:
Runner Of The Year
Beginner Of The Year
Club Championship Winners – Male & Female
New Club Captains to be announced
The committee has discussed and agreed upon the recipients of this year’s awards.
We have 4 more places available on upcoming LIRF (Leader In Running Fitness) courses. These will cost £20 per person and the courses will be held in early 2016.
ACTION – Andrew to approach relevant candidates
Any Other Business
• Carlisle Sports Awards – The committee will attend and a table has been booked. Each person to pay for their own seat
• A complaint was received about the Tues run group in Chances Park. The complainant alleged that one of our runners kicked a dog. The Vice Chair and Welfare officer have responded
• Lindsay passed on some positive feedback she has received from beginners
• The committee unanimously agreed that from this point on, any runners helping at a group run must be club members
• London Marathon Club places – agreed that only club members who were rejected in the initial ballot can enter ours
ACTION – Steve to do social media post
• 10k Race – Mark Drummon may be able to help with funding.
Andrew informed the committee that a race licence (£25) can be applied for in advance. There is a checklist of items that needs to be completed. This will be forwarded to the committee.
• Coaching Course for Andrew Graham, Kev Mulvey and Steve Claringbold will be held in Middlesborough on the dates of March 12/13, May 15 and Sept 11
ACTION – Andrew to book
• 6 monthly memberships will be available from November 1st
Cost – Non Comp £10, Comp £22 (including the £12 Eng Athletics affiliation fee)
• Andy Baker to be made a Strava admin for the DH Runners group
Meeting was closed at 1824