Nov 2021

DH RUNNERS AGM Minutes

Saturday 22^st November 2021 @ 10:30am

Morton Manor

Present: 62 members (27%)

1 The minutes of the 2020 AGM were accepted as a true accurate and record.

2 Welcome from the Chair and Report

Welcome, we are back!
2021 year starting to return to normality following a very frustrating and difficult 2020
Throughout the lockdowns the clubs’ membership did what we are best at, we stuck together, helped and supported each other. I would like to thank you all for the resilience and patience that was demonstrated during the last 12 to 18 months.
DH Runners is a community and one of the ways we show that is through fundraising, both directly from the club and through its members.
Supporting the nominated club charity has not been easy as many events stopped, however the Club have donated and supported many great causes over the past year.

• 10 Men Challenge £100
• Brake Charity
• Patterdale Mountain Rescue (Chris Lewis Support Fund) £100
• Charity of the year Hospice at Home £500
• The payment received from The Lakesman for our Feedstation support was also passed onto Hospice at Home.

Big thank you for all the fundraising and volunteering that you are doing as individuals.
Races, events and challenges are back and have had some notable performances and achievements during the past 12 months. We have had race winners, age category winners, personal achievements such as first 5k, 10k, half marathon, marathon, 30 miler, 50 miler, and even a 100 miler.
It doesn’t matter how fast or how far anyone runs, we are all out there enjoying representing our club.
I would like to thank all the Run Leaders for the work they put in planning and leading the groups.

Also, a big thanks to all the 2021/22 committee members for their valuable contribution to the club. Both Run Leaders and Committee Members give up their time freely to help run the club, please can we have a round of applause as acknowledgement.

3 Report from the Finance Officer

Membership Costs:

• Course costs – England Athletics Safeguarding

Event Costs:

• Gateshead 10k Trail Bus subsidised by club
• Bobble hats gifted to all members
• Christmas party costs
• £250 received from the Lakesman for feed station cover
• River Run Feb 2022 costs – medals
• Charity donations – Hospice at Home, Patterdale Mountain Rescue & BREAK – Seema’s Lakeland 50

Admin Costs:

• Thank You gifts for ex committee members
• Cumbrian Run entry reimbursed – prize from pre-covid
• Morton Manor room hire – committee meeting

4 Run Group Reports

Given by Lindsay Graham. Run groups are now back. Had been difficult and challenging for the committee and run leaders to decide when the right time was to restart as guidance kept changing. Run groups started off quite small and people had to book in. Now Tuesday and Thursday are happening as normal and attendance numbers are growing. Monday nights haven’t restarted, it’s not feasible at the moment due to the availability of the Run Leaders. From January the Committee and Run Leaders have decided to introduce a 5 mile option as well as the usual 5k option on a Thursday evening. We continue to have different routes and types of sessions. We are open to members suggesting routes they might like to do; suggestions can be made via the female or male reps or to one of the Run Leaders. A survey will go out members in 2022 for feedback for what’s working well and what you want to see in the future. Feedback will go towards helping the Committee form a 5-year vision for the club.

5 Election of Officers

6 Charity of the Year Update

Usually this has been voted for prior to the AGM and an announcement is made as to which Charity of the Year we will have for the coming year. Many or our own members have raised money individually for a variety of charities. Due to Covid this last year it has made it difficult to raise money for the Club Charity as usually something like the 24-hour relay would’ve generated money for Club Charity. During Covid we have had some individual requests for donations and support, and as reported earlier we have made various donations on behalf of the club. An email will be sent out to members to ask if they want to continue to have a Club Charity or to consider whether we do our support of fundraising in a different way.

7 Members Choice Award

An email will go out for members to ask them to send in nominations for the Members Choice Award. Members can nominate someone who has stood out this year. This will be awarded at the Christmas Party on 11 Decembers 2021.

8 Members Awards for 2020

Leaders nominated members and they were voted for by the committee, for these

awards last year, with not having a Christmas Party they were unable to be

presented to the recipients. DH Runner of the Year was awarded to Rosie

Holliday for amazing achievements, progressed in her running and gained in

confidence. DH Beginner of the Year was awarded to Rachel Murdoch for showing

determination, completing You Can Run, going on to complete 5k and 10k and for

supporting others in their running.

9 Announcements

The River Run will be held on Sunday 13 February 2022. Entries will be going live on 1 December. A link will be sent out. A River Run will also held in October.

You Can Run will return on Monday 10 January 2022. Entries will open soon for people to sign up.

10 AOB

There was no Any Other Business

Rosie Holliday expressed her thanks and appreciation on behalf of the members to the committee for all their work over the past year.

Simon thanked everyone for attending, the meeting was adjourned at 11.10 am.